Conference venue and accommodation
You will be staying in:
The Radcliffe
Warwick Conferences Scarman Road
University of Warwick
Coventry CV4 7SH
T +44(0)24 752 3222
https://warwick.ac.uk/services/conferences/spaces/radcliffe/
The Slate Conference Centre, which will host the exhibition and plenary sessions, is just across the road on the same site. https://warwick.ac.uk/services/conferences/spaces/theslate/
The British Council conference co-ordinator is Arabella Tindall-Gundry who she can be contacted anytime by email arabella.tindallgundry@britishcouncil.org or from 14.00 on Friday 8 to Sunday 10 June by telephone on +44 (0)131 524 5720 (please note this number will only be in use on the dates specified).
Timings
Friday 8 June
Check-in time (for your bedroom) in The Radcliffe building is from 15.00 on Friday 8 June. If you are arriving early the venue will be able to store your luggage until your room is available.
Registration for the conference will be from 18.30 in the reception area of The Radcliffe. You will be given a name badge which will be colour coded according to your UK region. Please use this to locate fellow teachers in your region. You will also be given your delegate bag (which will include your delegate pack).
Between 18.30 and 19.15 there will be a drinks reception in the bar area of The Radcliffe.
The welcome and opening dinner will be from 19.15 until 21.00 in The Radcliffe restaurant.
There is a residential bar in the Radcliffe which delegates can retire to after dinner.
The dress code for dinner is smart/casual and there will be a seating plan for this meal which will be displayed outside the dining room.
If you have requested a specific dietary requirement please make yourself known to the waiting staff. You can still email Arabella with any specific requirements you forgot to add when registering.
For those arriving later than 19.15, a hot meal will still be available. Please notify the reception staff that you are part of the eTwinning conference when you arrive and they will take you through to the dining room or let you know what arrangements have been made for you if the dinner is already over.
Conference day one, Saturday 9 June
Sessions will start at 09.00 and finish at 16.30.
The exhibition will be available to view (in The Slate) during coffee breaks at 11.30 and 15.00 and also at 16.00 and during the drinks reception at 18.15 on Saturday 9 June. If you would like to showcase a high quality project in the exhibition area please email Roisin.mcsparron@britishcouncil.org or register online.
Lunch will be served in the restaurant in The Radcliffe at 13.00. There will be a meat, fish and vegetarian option but if you have requested a specific dietary requirement please make yourself known to the waiting staff.
In the evening there will be a drinks reception in The Slate starting at 18.15, followed by dinner at 19.15 and the awards ceremony at 20.30 for the UK Quality Label and UK National eTwinning Awards. After the awards ceremony there will be dancing, games and a pay bar in The Slate. The residential bar in The Radcliffe will also be available. Dress code for the dinner and awards ceremony is smart/casual.
Conference day two, Sunday 10 June
On Sunday the check-out deadline is 10.00. Please therefore check-out before you go to the conference sessions. The venue will be able to store your luggage until your departure. Unfortunately we are unable to offer late check-out.
Conference sessions will begin at 09.30 and there will be a buffet lunch at 12.30. We are providing packed lunches for anyone leaving early. Please click here to indicate whether you will require a packed lunch or will join us for the buffet.
Accommodation
Accommodation is in The Radcliffe (address above). All bedrooms have a telephone, television, radio alarm clock, tea/coffee making facilities, hairdryer, toiletries and an iron/ironing board. All rooms and inside areas of the venue are non-smoking.
There is free wifi at the venue. You will be required to register for an account and agree to the terms of use in order to use the network, which is called Warwick Guest. Registration for Warwick Guest is completely self-service. Once you connect your device to the network, use a web browser to complete the registration process and a password will be sent to your mobile phone as an SMS text message. If you have trouble connecting you can ask for a Wi-Fi information card at reception. This provides clear step-by-step instructions on how to access the network. The University of Warwick IT Services team also provide further help and guidance on accessing the Warwick Guest wireless network.
Travel Information
Delegates should make their own arrangements for travel to and from the conference centre. Your accommodation and conference registration is in The Radcliffe.
We have created a travel details Google Doc for everyone to share their travel arrangements with each other and organise car or taxi sharing. Please try and share any taxis from the train station/airport with at least two other people.
How to get to the venue:
By Rail
Coventry train station is the nearest station to the venue. There is a taxi rank outside the station and a single journey to the Radcliffe/Slate should cost between £10.00 and £15.00, however prices may vary depending on traffic.
Birmingham New Street station is also only 20 minutes away by taxi.
By Bus from Coventry train station The 11 and 12 bus routes will both take you to the venue. You’ll need to have the right money as the bus drivers don’t give change. Both buses depart from the Rail Station Bridge SD stop on Warwick Road, a one-minute walk from Coventry station. The journey to the venue will take approximately 30 minutes. Ask the driver to alert you when the bus arrives at the stop nearest to The Slate, Warwick Conferences, on Scarman Road.
By Air The closest airport is Birmingham Airport. A taxi from the airport will take about 20 minutes and cost around £30. Alternatively, you can take a direct train to Coventry station from Birmingham International station which is located at the airport.
By car:
Use the postcode CV4 7SH. This will direct you to Scarman Road. You’ll then need to follow the directional signage to Lakeside Village where you’ll find signposts for Radcliffe and The Slate, which are both directly opposite each other.
If your sat nav does not recognise CV4 7SH, use CV4 7AL which will take you to Gibbet Hill Road. From there follow the directional signage to Lakeside Village which will then take you to Scarman Road.
There is free parking at the venue. A parking permit is not required but you will be required to collect an exit code from reception prior to departure.
All the above information can also be found on the venue’s website
If you have any queries about the joining instructions, please contact Arabella by email at any time, or from Friday 8 to Sunday 10 June by telephone on +44 (0) 131 524 5720 (please note this number will only be in use on the dates specified).